Check out Meeting and Event Budgeting Made Easier for a few tips. Think about ways to incorporate event sponsors into the event.
If you can’t easily track your event budget and use spend information to analyze an event’s effectiveness and improve year over year, you’re making things more difficult than they need to be.
Technology has made event budget tracking easier than pen and paper or building out a complicated, formula heavy Excel sheet.
This will allow you to understand how much you spent with one caterer vs another, or let you to budget better for future events with the same vendors.
Negotiate better deals with vendors and suppliers based on transaction history.
It can take hours and hours to find the missing $2.37, but you’ll spend an afternoon searching for that last item because the event budget has to balance.
Use a tool that captures each purchase so you don’t have to root through your purse, car, and office to find a crumpled receipt. In this guide, we talk through a basic event planning template, what it means to be a planner, and how event management software can simplify your processes. What tools should you use to make your life easier?The event planning template below is a rough guide to give you somewhere to start. An external event is one outside of the organization that looks to register attendees. If you haven’t identified yours before you begin planning, then you’re starting off on the wrong foot. a three-day event to make sure the interest is there. But setting an event budget is crucial–and all stakeholders need to be on the same page.It doesn’t cover everything – one guide never could – but it will give you the basics. From there, identify if it’s a social event, a networking event, a conference, etc. Determine or nail down the event budget as soon as possible as you begin planning.People tend to call event planning by many different names.Some event planners are called administrative assistants, some are called event coordinators, and others are called event managers. The individuals have some hand in planning an event.Did you spend enough with certain vendors to qualify for volume discounts? Now, tracking tools have graphs built in so you can look at event spend in a more engaging way.You don’t need to spend extra time laboring over a pie chart – it’s created for you.Not everyone understands what a successful event looks like or how to determine ROI, but they do understand money.Whether your event budget is small or large, it’s important to know where each dollar is going.